Benefits
- Permanent role
- Location: Artarmon, North Shore
- Staff parking is available onsite
- Working 4 or 5 days per week (up to yourself)
- Paying $80,000 - $88,000 per annum + super + bonus (for a full-time staff member)
- Working hours: 8.30am – 4.30pm daily
Our client manages a substantial valuable property portfolio of owned and leased assets across Australia and NZ, used for both investment and business use. It is a successful Australian family business who operate across property acquisition, development, building and construction works. The property portfolio exceeds $500mn in value and they have over 300 tenants nationally.
The Role
As the ‘Property Administrator’ you will liaise with internal staff and external stakeholders such as contractors, tenants, suppliers, customers and business partners.
Team Administration Tasks
- Be the first point of contact for communication by phone and face-to-face for all tenants, suppliers, contractors, employees and the family
- Managing a team inbox and ensuring a timely correspondence for the repairs and maintenance across the network
- Preparing agendas, taking meeting minutes, and actioning items for re-occurring meetings
- Drafting correspondence to tenants/contracts
- Supporting the Property Management and Project/Construction Management teams with diary management including arranging travel, accommodation and meetings
- Ensuring all office and kitchen supplies/technology and workspaces are maintained weekly
- Assist other stakeholders with the collation of board reports on a quarterly basis
- Provide support when required with event management including board meetings, annual regatta day, charity workdays
- Supporting the team in the capital expenditure and budgeting process, with monthly monitoring
- Administering invoices with prompt coding
- Editing and proofreading proposals, basic contracts, presentations, letters and reports
- Preparing inspection reports & following up any action items
- Maintaining the Master Inspection Schedule, the Bank Guarantee registry and the Insurance register
- Assist with Lease Administration and Property Management as required, including; arrears collection, obtaining signatures for documents and processing of power bills and rental bills
- Assist with administration of construction projects, when required
- Updating of all databases including YARDI & BASEPLAN, ensuring the data integrity and liaising with the external host on any issues
- Providing regular updates to the team and arrange training on systems, as required
About You
We are looking for a hardworking individual with a good sense of humor, who has a genuine interest in the Property industry. To be considered, you will:
- Have 2+ years’ experience in a Team Admin, Office Admin or Property Admin role
- Have qualifications across either property, finance or business (preferred, but not mandatory)
- Be highly skilled across Microsoft Word, Excel PowerPoint and Outlook
- Have strong administrative skills, with demonstrated experience in the preparation of correspondence and presentations
- Have a high level of communication skills, including the ability to interact with a broad range of internal and external stakeholders
- Quickly adapt to new technology/systems and comfortable learning new systems
- Maintain a high work ethic and act with integrity at all times
- Actively show a team-oriented attitude in the workplace
Apply Now!
