Industrial Property Lease Administrator / Assistant Property Manager

Industrial Property Lease Administrator / Assistant Property Manager

Contract Type:

Full Time

Location:

Melbourne - VIC

Industry:

Commercial Real Estate & Property

Contact Name:

Luke Borg

Contact Email:

luke@capstonerecruitment.com.au

Date Published:

04-Feb-2025

Industrial Property/ Lease Administrator
Our client is one of Australia’s largest property groups, managing assets nationwide that spans industrial, retail, and office.
They pride themselves on creating outstanding customer experiences and making a positive impact. They are known for fostering a great workplace culture that values wellbeing, flexibility, and career growth.

The Role
The Property /Lease Administration Manager supports our clients national industrial team, and is responsible for ensuring the accuracy and efficiency of lease-related processes. This includes managing rent rolls, maintaining up-to-date and compliant lease contracts, and tracking tenant information and charges in the lease management system.

This role plays a key part in monitoring and managing critical lease milestones such as expirations, renewals, and rent reviews—ensuring deadlines are met and processes run smoothly. Additionally, the role provides essential support for asset forecasting and assists with various lease and tenant-related tasks within the Industrial Asset Management team.
Our client can consider this role as either a full-time or part-time opportunity.

What You Will Be Doing
• Responding to all accounts payable enquiries and following up with debtors.
• Raising purchase orders for operational, management, and capital expenditures.
• Managing the end-to-end administration of assigned lease contracts, ensuring all property-related documents are accurately maintained.
• Accurately maintaining their system with lease registers.
• Handling filing, archiving, notices, SharePoint updates, and issuing correspondence.
• Processing system requests to ensure accurate tenant billings, including changes and variations to leases, invoicing, and abatements.
• Collaborating with key stakeholders on the outgoings budget process.
• Preparing and updating monthly and quarterly reports.

What You Will Bring To The Role
The ideal candidate will have prior local experience in an Assistant Property Manager or Lease Administration role. They will understand how to read a property lease, and have a tertiary qualifications in Property, Business or Commerce – this is desirable but not essential.
Strong communication skills are critical for building effective relationships with tenants, internal and external legal teams, key stakeholders, and colleagues. Excellent written communication skills are also required.
Attention to detail, data processing abilities, and strong multitasking and prioritisation skills will set you apart.

What Our Client Offers You
• Flexible working arrangements and generous leave options.
• Market-leading parental leave benefits, including 22 weeks of paid leave for either carer and childcare allowance upon return to work.
• Diverse career opportunities supported by a dedicated Learning & Development team.
• Comprehensive wellbeing programs and policies tailored to diverse needs.
• Recognition programs, including peer-nominated awards and an Employee Referral Program.
• An inclusive and supportive work environment

Sound like you? Then please send your resume across ASAP to luke@capstonerecruitment.com.au OR call 0419 000 101

Please note that only candidates that meet the key selection criteria can be responded to.

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